Admin Assistant

Job title: Admin Assistant

Responsible to: Admin Manager

Location: Sheffield

Purpose of job:  

  • To quality check and ensure timely processing of learner paperwork to meet deadlines for funded programmes and commercial courses.
  • Ensure monthly submissions to contractors are maximised and data held is accurate and up to date.
  • To ensure all processes are followed and compliance and quality is maintained throughout.     

Key duties and responsibilities                

  • Quality check learner paperwork and input data onto an internal MI system as well as contractor MI systems
  • Ensure data held is accurate and up to date
  • Ensure learner files are up kept and stored in line with Data Protection regulations
  • Process relevant information with Awarding Organisations to ensure timely and accurate certification
  • Ensure submission deadlines are met and funding claims are maximised
  • Understand the funding rules for appropriate contracts
  • Ensure quality and compliance throughout all contract and course paperwork
  • To ensure all internal and external processes and procedures are followed for contracts and courses

Qualifications/Skills required

  • Accuracy of data inputting and a good eye for detail
  • Basic understanding of Microsoft packages with a focus on Word and Excel
  • Ability to work alone or under supervision
  • Clear and accurate communication skills
  • Knowledge and understanding of GDPR
  • A good standard of Maths and English


Please email your CV to and if successful we will arrange an interview with you.

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